Running a legal practice is a complex and ever-changing task that sees all staff multitask and manage multiple roles. As businesses seek to reduce stress and increase employees’ productivity, legal practices have seen a significant shift in the way of outsourcing in recent years. Utilizing a legal answering service is rapidly becoming more popular as both large and small law firms seek to minimize costs, increase flexibility, and expand their in-house capabilities.
Among the processes often outsourced, customer service is the most convenient and logical first choice. Outsourcing customer service reduces the strain and distraction of incoming calls from current staff. It also ensures all calls are answered and being handled uniformly.
Cost & Resource Management
The primary reason for outsourcing any process is generally to free up resources and to provide more reliable and higher quality service to their clients. Removing the task of answering calls from office staff free them up to focus on their primary responsibilities.
However, it also allows a dedicated, professional customer service support agent trained on how to provide excellent customer service to handle each and every call. This support not only increases productivity in the office but also makes for more satisfied clients.
By working with a call center, you can provide customer service to your clients 24/7. This extended level of service can make your customers feel better about communication with your firm and keep your office staff from missing essential calls coming in after hours.
Having 24/7 support also allows your office staff access to information and messages from calls 24/7. Information can be provided to agents to be passed on to specific callers, or staff can be notified about calls of concern or extreme urgency. Being able to respond more dynamically around the clock is a significant advantage to any law firm.
While English is the most common language in the US, clients are often more comfortable communicating via their native languages. To provide the best level of support, firms have to adapt to their clientele’s preferred languages. Doing so can be costly and difficult using the in-office staff. However, by using a legal answering service, multilingual support is provided without additional input from the firm.
Flexibility of Expansion
Ensuring proper staffing can be a difficulty for any firm, even under routine conditions. With peak seasons, illness, and other unforeseen circumstances, staffing can quickly become a significant concern.
By outsourcing to a legal answering service, firms do not have to worry about incoming call volume. The heavy lifting would be done by the service provider, who would have the ability to assign additional agents as needed depending on the firm’s call volume.
Multi-Channel Customer Service
Generally, calls and emails are the most common channels of communication. However, with outsourcing, law firms can add more channels to their existing customer services operation, such as text messages or live chat. These additional channels allow clients to get immediate answers to their questions.
The additional services provide extra convenience to your clients and can lead to new clients. People browsing for services often cite a lack of communication options as a primary reason for moving on to a competitor.
About Endicott Call Centers
Endicott Call Centers is a national call center company with omni-channel services. We are fully equipped to help you with your business and any special circumstances. We draw on decades of experience to help you make the right decisions for your business.
Endicott offers full-service virtual receptionists and a wide variety of other services to help you run your business more efficiently. With Endicott, you have access to:
- Highly-trained, professional Agents & Receptionists
- Customized scripts
- Live agents 24 hours a day
- 100% US-based locations
- English & Spanish Speaking Agents
- HIPAA-compliant For Medical Support
- 24/7 Solutions for Dentists, Legal offices, eCommerce, and many other industries.
- Full access to call management and tracking tools that enable you to regularly monitor and evaluate our performance and help you manage your business effectively
Request a quote or call 800-947-3227 to learn more about our solutions for creating exceptional customer service experiences for your clients. We’re happy to offer our insight into what your customers and employees seek from your company.